ECMA

BOARD OF DIRECTORS

President – Bill Neumann  bill_neumann@comcast.net
Vice President – Mark Hunt  marksuehunt@yahoo.com
Secretary – Hank Cavender  cavender@bendbroadband.com
Treasurer – Chris Earnest  cearnest@nvhr.com
Director – Mike Bessonette  mebessonette@bendcable.com

MEETING CALENDAR
All meeting dates, times and locations are subject to change (depending on whether we have a board quorum or not). Contact Kelsey Rook kelsey.rook@eagle-crest.com to confirm meeting dates/times closer to the meetings.

2020 Meeting Dates
*All meetings held at 7555 Falcon Crest Drive, Eagle Crest Resort, in Redmond, OR unless otherwise indicated.
First Quarter – Friday, February 28th at 9:00 am
Second Quarter – Friday, May 29th at 9:00 am
Third Quarter – Friday, September 18th at 9:00 am
Annual Meeting – Saturday, September 19th
Fourth Quarter – Friday, November 13th at 9:00 am

Meeting minutes from 2011 – 2019  may be viewed and downloaded below under “BOARD RECORDS AND RESOURCES“. Per the ECMA Board Standard Operating Procedures, minutes are posted online once they are approved at the next board meeting. Attachments to minutes from the 2016 board meetings and later are included in the online minutes documents; to view attachments referenced in prior meeting minutes, contact Kelsey Rook at kelsey.rook@eagle-crest.com to submit a records request.


IMPORTANT ANNOUNCEMENTS & NOTICES

2019 DIRECTOR ELECTION
Residential Project directors Mike Bessonette and Hank Cavender were re-elected to serve another 2-year term on the ECMA board of directors. Mike Besonette is a resident of the Estate Homesites Owners Association and serves on the EHOA Board as Vice President. Hank Cavender lives in Fairway Vista Estates and is the current president of the FVE Board. Chris Earnest was re-elected as Commercial Director by commercial lot owners in ECMA.

REVISED POLICY FOR DUES COLLECTION, UTILITY FEE COLLECTION AND TERMINATION OF UTILITY SERVICES
At the ECMA Board Meeting held on July 26, 2018, the board adopted a revised Policy for Dues Collection/Policy for Utility Fee Collection and Termination of Utility Services and revised Cross Connection Control Policy.  Click the links to view PDF versions of the revised policies.

CONTRACTS MANAGEMENT COMMITTEE
In summer 2016, the ECMA Board created a Contracts Management Committee.  To view the guidelines for the purpose, role, and membership of the committee, click here. The service contracts studied by the committee to date include landscape maintenance, safety services, and pool and spa maintenance contracts. All three contracts underwent a competitive bidding process with Eagle Crest Management being awarded the service contracts in each instance. In fall 2018, the committee will send requests for proposal to local firms qualified to provide janitorial and laundry services at the Resort Sports Center.


WILDFIRE RISK REDUCTION PLAN

The Board adopted a Wildfire Risk Reduction Plan in November 2012, and has budgeted funds each year since for wildfire risk reduction efforts.
ECMA Wildfire Risk Reduction Plan
Greater Redmond Community Wildfire Protection Plan


EAGLE CREST WATER AND SEWER INFORMATION

WATER QUALITY REPORT
The 2018 Consumer Confidence Water Quality Report is now available for viewing.  For questions, please contact Brett Limbeck, Oregon Water Utilities Assistant Manager at 541-504-2305.

CROSS CONNECTION CONTROL POLICY
A revised Cross Connection Control Policy was adopted by the board of directors on July 26, 2018. The purpose of this Policy is to protect the water supply and distribution system of ECMA from contamination or pollution due to any existing or potential cross connections and to comply with the Oregon Administrative Rule Chapter 333, Division 061, Sections 0070, 0071, 0072, 0073 and 0074, or as amended.
ECMA Cross Connection Control Policy

If you received a letter in the mail requiring the installation of a premise backflow prevention device, you can find a copy here.  Sample Letter to Owner – Backflow Installation Requirement.

SEPTIC WARNING LIGHTS & BUZZERS
In every septic system at the Eagle Crest Resort, there is a control box. Control boxes are generally attached to the house and is approximately 12″x 9″.  It has a small red light on it. When that light is shining and/or there is a buzzer sounding it means there is a problem with the septic tank or controls. If you see that light lit or the buzzer sounding please call 541-504-2305 immediately.  Please press the option for emergencies (option #1) and give your name, telephone number, and location of the problem.

WATER SYSTEM MASTER PLAN UPDATE
Water System Master Plan Update accepted into the record of the Eagle Crest Master Association Board of Directors’ February 4, 2011 meeting minutes by resolution of the Board and with the direction to make the document available to ECMA Members. To view a larger map regarding this project, please contact the Northview Community Services office at 541-548-9300.   CLICK HERE for full document in PDF format. (2.18MB file size)


BOARD RECORDS AND RESOURCES

2020 Meeting Minutes and Attachments
First Quarter – Friday, February 28th at 9:00 am – AGENDA
Second Quarter – Friday, May 29th at 9:00 am
Third Quarter – Friday, September 18th at 9:00 am
Annual Meeting – Saturday, September 19th
Fourth Quarter – Friday, November 13th at 9:00 am

PAST MEETING MINUTES

2019 Meeting Minutes and Attachments
First Quarter – Friday, March 15th at 9:00 am – Minutes
Second Quarter – Friday, May 17th at 9:00 am – Minutes
Third Quarter – Friday, September 20th at 9:00 am – Minutes
Annual Meeting – Saturday, September 21st at 11:30 am – AGENDA
Special Board Meeting – Monday, October 28th at 2:30pm – Minutes
Fourth Quarter
– Thursday, November 21st at 1pm – AGENDA

2018 Meeting Minutes and Attachments
Special Meeting – January 19, 2018 – Minutes
Special Meeting – February 2, 2018 – Minutes
First Quarter – March 30, 2018 – Minutes
Second Quarter – June 1, 2018 – Minutes
Special Board Meeting – June 25, 2018 – Minutes
Special Board Meeting – July 26, 2018 – Minutes
Third Quarter – September 14, 2018 – Minutes
Annual Meeting – September 15, 2018 – Minutes
Special Board Meeting – September 28, 2018 – Minutes
Special Board Meeting
– October 25, 2018 – Minutes
Fourth Quarter
– November 16, 2018 – Minutes

2017 Meeting Minutes and Attachments
First Quarter – February 10, 2017 – Minutes
Special Board Meeting – April 13, 2017 – Minutes
Special Board Meeting – May 30, 2017 – Minutes
Second Quarter – June 6, 2017 – Minutes
Board Consent Resolution – August 2017 – Signed Resolution
Special Board Meeting – August 24, 2017 – Minutes
Third Quarter – September 15, 2017 – Minutes
Annual Meeting – September 16, 2017 – Minutes
Special Board Meeting – September 29, 2017 –  Minutes
Fourth Quarter – Friday, November 10, 2017 –  Minutes

2016 Meeting Minutes and Attachments
Special Board Meeting – December 18, 2016 – Minutes  Attachments
Q4 Board Meeting – November 18, 2016 – Minutes   Attachments
Special Board Meeting – October 28, 2016 – Minutes   Attachments
2016 Annual Meeting – September 17, 2016 – Minutes
Q3 Board Meeting – September 16, 2016 – Minutes   Attachments
Board Consent Resolution – July 2016 – Signed Resolution and Exhibit
Special Board Meeting – June 22, 2016 – Minutes   Attachments
Special Board Meeting – May 19, 2016 Minutes   Attachments
Q2 Board Meeting – May 6, 2016 – Minutes   Attachments
Special Board Meeting – April 1, 2016 – Minutes   Attachments
Q1 Board Meeting – February 19, 2016 –  Minutes   Attachments

2015 – 2011 Meeting Minutes
2015 Annual Meeting
Q4 Board Meeting – Nov 2015

Q3 Board Meeting – Sept 2015
Q2 Board Meeting – May 2015
Board Meeting – Feb 2015
Q4 Board Meeting – Nov 2014
Special Meeting – Oct 2014
2014 Annual Meeting
Q3 Board Meeting – Sept 2014
Special Meeting – July 2014
Special Meeting – May 25 2014
Q2 Board Meeting – May 2014
Special Meeting – May 01 2014

Q1 Board Meeting – Feb 2014
Q4 
Board Meeting – Nov 2013
2013 Annual Meeting
Q3 Board Meeting – Sept 2013
Q2 Board Meeting – May 2013
Special Meeting – July 2013
Q1 Board Meeting – Feb 2013
Q4 Board Meeting – Nov 2012
2012 Annual Meeting
Q3 Board Meeting – Sept 2012
Special Meeting – June 2012
Q2 Board Meeting – May 2012
Special Meeting – Apr 2012
Q1 Board Meeting – Feb 2012
Special Meeting – Dec 2011
Q4 Board Meeting – Nov 2011
Special Meeting – Nov 2011
2011 Annual Meeting
Q3 Board Meeting – Sept 2011
Special Meeting – Sept 2011
Q2 Board Meeting – May 2011
Q1 Board Meeting – Feb 2011

FINANCIAL STATEMENTS
2019 3rd Quarter ECMA Financial Statements
2019 2nd Quarter ECMA Financial Statements
2019 1st Quarter ECMA Financial Statements
2018 ECMA Final Audited Financial Statements
2018 4th Quarter ECMA Financial Statements
2018 3rd Quarter ECMA Financial Statements
2018 2nd Quarter ECMA Financial Statements
2018 1st Quarter ECMA Financial Statements
2017 ECMA Final Audited Financial Statements
2017 4th Quarter ECMA Financial Statements
2017 3rd Quarter ECMA Financial Statements
2017 2nd Quarter ECMA Financial Statements
2017 1st Quarter ECMA Financial Statements
2016 ECMA Final Audited Financial Statements
2016 4th Quarter ECMA Financial Statements
2016 3rd Quarter ECMA Financial Statements
2016 2nd Quarter ECMA Financial Statements
2016 1st Quarter ECMA Financial Statements
2015 ECMA Final Audited Financial Statements
2015 4th Quarter ECMA Financial Statements
2015 3rd Quarter ECMA Financial Statements
2015 2nd Quarter ECMA Financial Statements
2015 1st Quarter ECMA Financial Statements
2014 ECMA Final Audited Financial Statements
2014 4th Quarter ECMA Financial Statements
2014 3rd Quarter ECMA Financial Statements
2014 2nd Quarter ECMA Financial Statements
2014 1st Quarter ECMA Financial Statements

POLICIES + GOVERNING DOCUMENTS
ECMA Rules and Standards for Pretreatment Facilities and Testing
ECMA Board Standard Operating Procedures
ECMA Policies & Procedures
ECMA Policy for Dues and Utility Fee Collection and Termination of Services
ECMA Cross Connection Control Policy
ECMA Record Examination & Privacy Policy
—Records Request Form
ECMA Sports Center Use Policies
Ridge and Lakeside Sports Center Use Policies
ECMA Fine Procedures
ECMA Irrigation Policy
ECMA Policy for Sports Center Fee Collection
ECMA CC&Rs
ECMA Bylaws
Sports Center Joint Use Committee Power Point


ABOUT EAGLE CREST MASTER ASSOCIATION

The Eagle Crest Master Association (ECMA) is the association on the resort side (east of Cline Falls Highway) that administers rules and regulations regarding parking, streets, lighting, etc. All the other associations on the resort side incorporate the bylaws of ECMA into their bylaws.